How It Works
How Our Managed Uniform Program Works
Managing uniforms for a growing workforce shouldn’t require spreadsheets, storage rooms, and hours of manual coordination. Unitec Distribution Systems replaces all of that with a streamlined, six-step process, backed by nearly a century of experience outfitting more than 217,000 employees across 425+ companies.
Whether you’re launching a uniform program for the first time or replacing one that isn’t working, here’s exactly what to expect when you work with Unitec.
Step
Consultation and Program Design
Every program starts with a conversation. During your initial consultation, your dedicated account manager learns how your organization operates, your workforce structure, locations, branding standards, and budget.
Together, we work through:
- A full needs assessment covering job roles, departments, and locations
- Catalog selection from our network of trusted apparel brands
- Allowance structures that match your budget, by role, department, or seniority
- Branding requirements, including logos, colors, and placement
- Any compliance needs such as ANSI safety standards or CBA requirements
Step
System Setup and Configuration
Once your program is designed, we configure The Proximity System™, our proprietary uniform management software, to match every detail.
Your system is built with your specific departments, job roles, and approval workflows. Each role sees only the items they’re authorized to order. Allowances are set per employee, per cycle, so budget controls are automatic. Product catalogs are curated to show exactly the right options, nothing more, nothing less.
If you need manager approvals before orders are processed, we build that in. If certain locations require different items, we handle that too. The system adapts to your rules, not the other way around.
Step
Employee Onboarding
When your program goes live, each employee receives their own login credentials to The Proximity System™. They log in, see the items approved for their role, select their sizes, and place their first order.
Step
Customization and Fulfillment
Keeping customization in-house means faster turnaround, tighter quality control, and none of the delays that come with outsourcing to third-party decorators. We can even handle custom manufacturing for specialized garments that off-the-shelf options don’t cover.
Step
Distribution and Delivery
Finished orders are shipped wherever you need them: your headquarters, regional offices, job sites, or directly to employee homes. Our zero-sort delivery model means packages arrive pre-sorted by employee. The person receiving the shipment hands out labeled bags. That’s it.
For organizations with multiple locations, we coordinate distribution across every site, so each facility gets exactly what it needs, when it needs it.
Step
Ongoing Management
What Makes This Different
Most companies that manage uniforms internally know the pain: storing inventory in a back room, chasing down sizes, manually tracking who received what, reconciling invoices from multiple vendors, and fielding complaints when something goes wrong.
With Unitec, every piece of that process is handled for you:
- No on-site inventory to manage. Our virtual inventory model means you don't stockpile garments that may never be worn.
- No manual tracking. The Proximity System™ records every order, allowance balance, and transaction automatically.
- No multi-vendor coordination. Apparel sourcing, branding, fulfillment, and distribution all happen through a single provider.
- No sorting shipments. Individual bagging and labeling eliminate the time and errors that come with bulk deliveries.
- No budget surprises. Role-based allowances and real-time reporting keep spending visible and controlled.
See How It Works for Your Organization
Every company’s needas are different. The best way to understand what Unitec can do for yours is a quick conversation with our team. We’ll walk through your current process, identify where we can improve it, and show you The Proximity System™ in action.